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How to Apply

How to submit your visa application - Step by step procedure

How to apply

It is essential that you read all the information on this page, in order to understand the application requirements and procedure. A successful visa application is based on genuine intent, correct documentation and accurate form. It will take you less than 3 minutes to read through this page, and it will save you a lot of time.

Step 1: Download checklist
Step 2:
Complete the online application form on
Step 3:
Pay the visa fee online using a credit card (Visa, MasterCard, American Express; Dankort and JCB)
Step 4:
Print and sign the cover letter
Step 5:
Using the checklist, start to gather all the supporting documents needed for your application
Step 6: Make an appointment with VFS to do biometrics, and hand in the signed cover letter, photo and all supporting documents.
Collect your visa

Applicants must always appear in person at VFS for submissions regardsless of whether biometrics have been done recently. No third-party submission will be accepted.

Only applicants applying under the Red Carpet Programme, who have had their biometris done recently, may submit via a third party.

Step 1 - Download checklist

Download the application checklist >Download

Step 2 & 3 - Apply online and pay


Complete the online application form on and pay the visa fee using a credit card.

The visa fee must be paid online, even if applicants are fee exempt. The amount will be refunded when the Embassy has verified that the applicant is indeed fee exempt based on the submitted documentation. Please note that VFS will charge an administration fee regardless.

Step 4 - Print coverletter

Print the coverletter and sign it.

Step 5 - Collect supporting documents

It is essential that you collect all of the documents relevant to your visa application before submitting it to the Danish Visa Application Centre - VFS.


If all supporting documents are not presented promptly, your application upon examination may be delayed unnecessarily and a delay of more than 3 working days could result in your application being rejected.


Longer term visa
It is possible to apply for a longer term, multiple visa, if you have previously been issued with one or more Schengen visas. Such longer term visa can be issued for the duration of 6 months to maximum 5 years. Should you wish to apply for a longer term visa, please submit a motivation letter stating why.


  • If a multiple-entry visa is applied for, the travel document must be valid three months after the last intended date of departure.
  • The granting of multiple entry visas is done on the sole discretion of the Embassy.


Step 6 - Submit your application

You can now submit your visa application in person at the Danish Visa Application Centre (VFS) in Pretoria, Cape Town or Durban. Please use the online booking system for making an appointment.

When you have submitted your application, you will receive a receipt, which you must bring back when you collect your visa.


If the application is not complete, the applicant will be advised and requested to reappear with the required documents or alternative courier them to the VFS office where you have apllied.



  • If you chose to send the missing documentation by e-mail to the VFS or the Embassy (, it will be via an unencrypted connection.
  • Applications can be submitted 3 month before departure at the earliest, and latest 15. days before departure.


Step 7 - Collect your visa

 You will be informed when your visa is ready for collection, or alternatively it will be couriered to you, if you have opted and paid for courier services.


Service Delivery
In some cases, when the Embassy is not able to process the visa as bona fide, the application will be sent to the Danish Immigration Service in Copenhagen for processing. Please note that this could take a further 30-60 days. Read more about processing times here.


Embassy of Denmark

iParioli Office Park, Block B2
1166 Park Street
Hatfield 0083

Phone +27 (0) 12 430 9340
Online Visa Application

New Online Application Process
From the 1st of July 2019, all visa applicants should submit their visa applications for Denmark, Iceland, Greenland and the Faroe Islands using the new online application platform

GDPR Compliance
How we process Personal Information when you apply for a visa or host a visa applicant.