Q & A
When can I get my visa?
You should apply in due time before your date of departure. Applications can be lodged up to 3 months before departure.
If all the requirements are met, the processing time for applicants in Pretoria is maximum 15 calendar days. Some cases where further investigation is necessary, the application process may take up to 30 and 60 days respectively.
98 % of all visas are granted and issued directly from the Embassy of Denmark within 15 calendar days.
VFS offers a SMS service which will automatically send you a text when your visa is ready for collection.
Do you offer fast tracking of visas?
According to the EU Visa Codex, a Schengen visa should not take more than 15 days to process, from receipt at the Embassy till the visa has been issued.
The Embassy does not offer fast tracking of visas; however we strive to have most of the visas received issued within a period of 4-10 working days from the visa being received at the Embassy.
This quick processing time is due to the fact that 66% of applications received are complete at the time they are handed in. To ensure you have all the necessary documentation in order, please click here to open our check list.
Please note that visas should still be handed in maximum 3 months before departure and minimum 2 weeks before departure.
We kindly encourage larger groups of applicants to contact the Embassy well in advance, in order to ensure smooth processing within the 15 calendar day processing time.
Is my entry into Denmark guaranteed?
No. It is important, that you carry all documentation used for obtaining the visa when travelling to Denmark. Please be aware, that the immigration authorities may reject entry to Schengen, if you cannot present documentation on request.
Can my application be rejected?
The Embassy and VFS are authorised to reject receipt of a visa application if;
- the Schengen application form is not duly filled in and signed
- the passport is not attached
- the fee has not been paid
Please note that applicants MUST show in person to have their biometrics recorded.
The Embassy and the Danish Immigration Service may refuse issuing a visa to an applicant.
Will children need a visa?
Yes. Children will need their own passport and a visa in order to gain entry into Denmark.
What is the difference between a Single Entry and Multiple Entry visa?
A single entry visa means that you can go and visit the Schengen in one single trip. Although the visa says single entry, you are allowed to visit different Schengen countries on your visit, as long as you do not exit the Schengen area. Single entry visas will always be issued for a specific amount of days.
A multiple entry visa means that you are allowed to exit the Schengen area for a non-Schengen country, and come back to the area.
Multiple entry visas can be issued for a specific amount of days (for example if you are cruising in and out of the Schengen area), or they can be issued with a validity of 90 days over a 6 months period, 1 year, 2 years, 3 years or 5 years.
Longer term (1 to 5 years) multiple entry visas are generally not granted unless requested. This means that the applicant must fill in the necessary request on the application form, fields 24 and 25, as well as request the longer term visa either through the employment letter or invitational letter.
Please note if you have already been issued with a Schengen visa within the last 6 months period, the new visa will have to subtract the days you have already used, as only 90 days are allowed within a 6 months period. This does not apply to 90 day visas.
How do I apply for a multiple entry, longer term visa?
It is possible to apply for a longer term multiple entry visa, if you have previously been issued with one or more Schengen visas. Such longer term visa can be issued for the duration of 6 months, 1 year, 2 years, 3 years or 5 years.
In such instance kindly request the longer term visa, either on the application form itself (fields 24 and 25) or on a separate letter and remember to sign the corresponding box on page 3 of the application form.
Please note, the following regulations always apply as per the Visa Code Handbook:
- When a multiple entry visa is issued with a period of validity between 6 months and 5 years, the duration of authorised stay is always 90days per 180 days-period. This also applies in cases where the visa is issued for the purpose of transit.
- If a multiple-entry visa is applied for, the travel document must be valid three months after the last intended date of departure.
- A holder of a multiple-entry visa may apply for a new visa before the expiry of the validity of the visa currently held. However, the validity of the new visa must complement the current visa, i.e. a person cannot hold two uniform visas valid for the same period in time.
Kindly note; the granting of multiple entry visas is done on the sole discretion of the Embassy.
What could happen if I overstay on my visa?
When you receive your visa, you will also receive an ‘information sheet’ from the Embassy. This sheet will explain to you how to read your sticker correctly. Misuse and overstay of a visa could mean that you will be prevented to obtain a new visa for a period of 3 or 5 years. You will not be eligible for a new visa for a period of 3 years, if you overstay your visa in Denmark or another Schengen country for a maximum of 1 month.
You will not be eligible for a new visa for a period of 5 years, if you overstay your visa in Denmark or another Schengen country for more than 1 month, if you are expelled from Denmark, or if you apply for asylum in Denmark or another Schengen country.
General information about the Schengen visa
A Schengen-visa (or short stay visa) is issued for the purpose of a short stay in Denmark and other Schengen countries (Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland).
The validity of a short stay visa is maximum 90 days within a six-month period. Those 90 days may be spread across one or more visits.
If you want to travel to several countries within the Schengen-area, you must apply at the Embassy of the country, where you will spend the longest period. If travelling to different countries with equal length of stays you must apply to the country at first port of entry.
A visa does not allow you to work in Denmark. Should you need to stay in Denmark for a longer period than the 90 days, you must apply for a residence permit.
The Danish visa service centre in Pretoria
The Embassy of Denmark in Pretoria, South Africa, is pleased to announce the opening of our Visa Application Centres operated by VFS Visa Processing South Africa Pty Ltd. The service centres are officially authorised to recieve visa applications from applicants, however VFS Visa Processing South Africa does not make decisions on issuing visas or take part in the decision making process.
Find the service centre here > http://www.vfsglobal-denmark.com/SouthAfrica/
The Visa Application Centre offers the option of courier service for return of your documents submitted as well a a range of other services like SMS service when your visa is ready, travel insurance, copy service, full day opening hours and easy access.
General fee structure
All administrative application fees are to be paid when or before handing in the application and will not be refunded in case of rejection.
The current visa fee can be found here (Fee list) for the visa application and in addition a fee for the VFS Visa Application Centre service will be charged. A possible courier fee for services when applying from Cape Town and Durban may also apply.
When applying directly at the VFS Visa Application Centres in Pretoria, Cape Town or Durban you can pay by credit/debit card at the centre. For advance bank deposit please see their website for banking details; www.vfsglobal-denmark.com/southafrica
Applications submitted in Cape Town & Durban
The visa application fee + the service fee + the courier fee can be paid at the centres
The below bank account, belonging to the Embassy and not VFS, is only to be used when submitting directly at the Embassy;
Bank Details of the Danish Embassy
Danish Embassy Bank Account:
Bank Name: FNB
Account Name: Royal Danish Embassy
Account Number: 6240 673 5186
Branch name Brooklyn
Branch Code: 25 13 45
Reference: Your full name and date of birth
Please DO NOT transfer fees for the VFS Visa Application Centre to this account. No refunds can be given.
Valid travel insurance
It is mandatory for all travellers to the Schengen area (except those who fall under the EU Directive 2004/38/EC and Diplomatic passport holders) to possess a one-page document stating that the applicant is covered by a Schengen Travel Medical Insurance. Minimum medical coverage must be for the Rand equivalent of Euro 30.000 for all medical expenses, including repatriation dead or alive, occurring in any Schengen country. The applicants name and dates of travel must also appear on the insurance.
Please note that for travellers to Faroe Islands and Greenland, the insurance must also state these areas.
When applying from one of the countries side accredited to the Embassy
The Embassy has a representation agreement with the Norwegian Embassy in Luanda. Please see their website for further information with regards to the handling of visa applications: http://www.noruega.ao/Embassy/embassy/
The Embassy has a representation agreement with the German Embassy in Gaborone. Please see their website for further information with regards to the handling of visa applications: http://www.gaborone.diplo.de/Vertretung/gaborone/en/04/Informationen__fuer__Deutsche
Congo, Democratic Republic of
Unfortunately the Swedish Embassy in Kinshasa, no longer represents Denmark on visas. Therefore, applicants living in DRC will need to apply through the Danish Embassy in Pretoria. Please contact the Embassy. Danish Companies with travellers who have had previous Schengen visas are also requested to contact the Embassy for assistance.
Applicants living in Lesotho, need to apply through the VFS Application Centre in Pretoria, Durban or Cape Town.
Applicants living in Madagascar, need to apply through the VFS Application Centre in Pretoria, Durban or Cape Town.
The Embassy has a representation agreement with the Finnish Embassy in Windhoek. Please see their website for further information with regards to the handing in of visa applications: http://www.finland.org.na/public/default.aspx?nodeid=41059&contentlan=2&culture=en-US
Applicants living in Swaziland, need to apply through the VFS Application Centre in Pretoria, Durban or Cape Town.
Important restrictions on some passports when travelling to Denmark
South African passport for minors (under 16) are accepted for visas. However, in order for the minor to legally enter Denmark on the mentioned passport, the applicant will have to sign on the visa page upon collecting. Therefore, all minors between the age of 5 and 16, who DO NOT have their signature in their passport will have to collect their visas personally at the Embassy or the VFS Centre in order to sign on the sticker.
Temporary passports are not accepted. Denmark does no longer accept South African temporary passports as a valid travel document to entry and residence in Denmark. The regulation became effective from the 1th of February 2008.
Please note that the Embassy also does not accept the South African Emergency passport/document.
Additional requirements for your visa application
If you are a foreigner (non-South African) with a legal stay in South Africa and you need a visa for Denmark, please submit proof for your legal stay (i.e. copy of visa stamp for residence permit) along with the visa application.
Your residence permit for South Africa must be valid 3 months after your return from the Schengen area.
Please note that applications with a South African Document for Travel Purposes (black passport), will most likely be forwarded to the Danish Immigration Service for processing, and could take 30-60 days to process.
Find full information here > Danish Immigration Service
Special EU regulation in some cases
Family members of an EU/EEA citizen or Swiss citizen who is exercising his/her right to free movement in Europe, have the right to have a visa application processed in accordance with EU regulations, Directive 2004/38/EC.
The visa application will be processed by the diplomatic mission (embassy or consulate general), there is no processing fee, and this type of visa application is processed according to a faster procedure which may only in exceptional cases take longer than 15 days. Unlike other visa applicants, these applicants are not required to present documentation of travellers health insurance when submitting their application, or documentation that he/she has the necessary funds to pay for the stay in Denmark.
Please note that these applications are conditional upon the free movement of the EU spouse/partner, plus the fact that the applicant and the EU spouse/partner will be visiting the Schengen country together.
You can read more about the regulation here > Danish Immigration Service
Important and essential information to all travellers
There is no guarantee that a visa will be issued and no rights can be derived from the information obtained in the general Schengen visa requirements.
Procedure: It is the responsibility of the applicant to take note of the visa application requirements and to apply in time, before making travel arrangements.
Entry into the Schengen territory: The possession of a visa is only one of the prerequisites for entry into the territory of the Schengen state. Should the Schengen State’s border authority refuse entry, no claim to reimbursement of the visa can be submitted. The border police at your Schengen destination may request the presentation of sufficient funds, a letter of invitation, hotel reservation and proof of medical insurance. Failure to present said funds/documents may result in entry being refused.
Fees and requirements are subject to change.