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How to Apply

How to submit your visa application - Step by step procedure

How to apply

 It is essential that you read all the information on this page, in order to understand the application requirements and procedure. A successful visa application is based on genuine intent, correct documentation and accurate forms. It will take you less than 3 minutes to read through this page, and it will save you a lot of time.

from 1st July 2019 all applicants should submit their applications online using the new application platform
Step 1:
Download checklist
Step 2:
Complete the online application form
Step 3:
Pay the visa fee online using a credit card (Visa, MasterCard, American Express; Dankort and JCB)
Step 4:
Print and sign the cover letter
Step 5:
Make an appointment with VFS to do biometrics, and hand in the signed cover letter, photo and all supporting documents.
Step 6: Collect your visa

Application Process till 30th June:

Step 1 - Application form and checklist

Download the application checklist >Download and Schengen visa application form > Download

By using our user friendly checklist you will be guided through the entire visa process. From document requirements and application forms, to submitting and collecting your visa.


You can also download information on how to fill in the application form & specific information on how to apply for longer term, multiple entry visas.

Step 2 - Collect supporting documents and application forms

It is essential that you collect all of the documents mentioned on the checklist before presenting your application to the Danish Visa Application Centre - VFS. If all supporting documents are not presented promptly, your application upon examination may be delayed unnecessarily and a delay of more than 3 working days could result in your application being rejected.


Please note that the requested supporting documents, as a general rule, are the same at all Schengen Missions in South Africa. Application forms have to be complete in BLOCK LETTERS and signed by the applicant.


Step 3 - Submit your application

You can now submit your visa application in person at the Danish Visa Application Centre (VFS) in Pretoria, Cape Town or Durban. You will receive a receipt, which you must bring back when you collect your visa.


If the application is not complete, the applicant will be advised and requested to reappear with the required documents or alternative courier them to the VFS office where you have apllied.


If you chose to send the missing documentation by e-mail to the VFS or the Embassy (, it will be via an unencrypted connection.

Applications can be submitted 3 month before departure at the earliest, and latest 15. days before departure.


Step 4 - Collect your visa


You will be informed when your visa is ready for collection, or alternatively it will be couriered to you if you have opted and paid for courier services.


Service Delivery
In some cases, when the Embassy is not able to process the visa as bona fide, the application will be sent to the Danish Immigration Service in Copenhagen for processing. Please note that this could take a further 30-60 days. Read more about processing times here.


Embassy of Denmark

iParioli Office Park, Block B2
1166 Park Street
Hatfield 0083

Phone +27 (0) 12 430 9340
Online Visa Application

New Online Application Process
From the 1st of July 2019, all visa applicants should submit their visa applications for Denmark, Iceland, Greenland and the Faroe Islands using the new online application platform

GDPR Compliance
How we process Personal Information when you apply for a visa or host a visa applicant.