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Citizen Service A-Z Guidelines

All step-by-step guidelines for help and self-help are found in the sections below. The Consular department is open for walk ins on Mondays, Tuesdays and Thursdays 9-11. Alternatively we recommend that you book an appointment within the Embassy opening hours before you arrive, in order for us to ensure we will be able to assist.
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! - Danish Passport - How to apply for a new Danish passport

Danish Passports for adults and childen

How to submit your passport application - Step by step procedure

When planning to submit your passport application it is important to know that you can actually prepare all documents before arriving at the Embassy or Consulate. This will minimize your waiting time and make the process more smooth. Please note that all Danes can also apply for passports at any Danish municipality when visiting Denmark.

It takes approx. 3 weeks for the new passport to arrive at the Embassy after application.

Step 1 - Download and prepare

Download and fill out one passport application form. The application form can be downloaded here.

Step 2 - Attach supporting documentation

Remember to attach the following documentation:

  • Proof of identity: Passport, birth certificate or CPR-number.
  • Fee: R2000 according to the fee structure mentioned below.
  • Baby application: One passport photo in the size of 35x45 mm in case the picture of the baby cannot be captured on the biometric machine.
  • If child's first passport: Unabridged birth certificate and marriage certificate of parents (if married).

Step 3 - Book time and submit your application

All passport applications: Arrive at the Embassy according to our walk-in opening hours - Monday, Tuesday and Thursday from 9-12. The Embassy will need to capture your biometric data electronically (photo, fingerprints and signature) which will take approx. 20-25 min. You can read all about capturing your biometric data in the sections below.

Passport applications for persons under 18 years: Embassies abroad are required to adhere to tightened control regulation when issuing passports to minors. If applying for passports for your children under 18 both you, your partner and the child has to show up in person and both parents must give their mutual consent for the application. Remember to bring a complete birth certificate and marriage certificate if it is the child's first passport. Children from the age of 6 are expected to sign with their name at the biometric station. Children from the age of 12 years must also provide fingerprints in addition to signing their name. It is recommended that children practise their signature before arriving at the Embassy.

In some cases, for children under 12 years, one parent can give consent in person at a Honorary Consulate, while the other parent and child appears at the Embassy. Please contact the Consulates or Embassy for this option.

Passport applications for persons 17-21 years: The embassy recommends that parents and passport applicants with the age interval 17-21 years studies the rules regarding Danish citizenship before you apply for a passport. In some cases the embassy may ask for a Certificate of Citizenship in order to issue a passport beyond the applicants 22nd year of age. 

Please study the information about citizenship on the Ministry of Justice's website > Click here.

Nice to know - Passport information

Fee structure

Please note that the Embassy accepts credit cards, debit cards and EFT. Cash payment cannot be accepted.

DKK 955,00 = ZAR 2000,00.

Passport (Danish citizens aged 18-65) validity for 10 years. DKK955,00
Passport (Danish citizens younger than 18 years) validity 5 years. If applicant is younger than 5 years old, the validity is 2 years. DKK955,00
Passport (Danish citizens above 65) validity 5 years. DKK955,00
Emergency passport/temporary passport.  Equivalent in Rand of DKK955,00

Should you be asked to do an electronic banking transfer, the bank details are as follows;

Danish Embassy Bank Account:

Bank Name: FNB
Account Name: Royal Danish Embassy
Account Number: 6240 673 5186
Branch name Brooklyn
Branch Code: 25 13 45
Reference: Your full name and date of birth

Children need their own passports

Children can no longer be registered in their parents’ passport. Each child must have their own passport. However, children registered in their parents’ passports before 1 October 2004 can still travel without their own passport.

Passport Regulations

An electronic chip has been embedded on the side with personal details in the new biometric passport. The chip contains an electronic copy of the passport photo, fingerprints (if applicable), signature and the machine readable lines from the page with personal details.
  
A passport contains 32 pages. It is not possible to issue passports with more pages and it is not possible to insert extra pages into a passport.
The Embassy can extend the expiry date of a Danish passport, which has expired within the last three months or will expire shortly. The extension is only granted for the required time and no more than one year. An extension can only be given once.

Change of name (surname) in passport

Should you have gotten married (or divorced) since the issuance of your previous passport, and now wish to have the new passport issued in a different surname, please note that you will need to bring proof that the surname has been changed.

  • If you are a visitor or temporarily residing in South Africa, you will need to change your surname with your local church office in Denmark (the last municipality you resided in).
  •  If you are a permanent resident of South Africa, you will need to change your surname with the South African authorities, and then forward the proof to the local Consular Service office (Borgerservice) in Denmark, who will confirm that your name has been changed.

    Please note that the Embassy is NOT able to change surnames on the system. Your passport will be issued with the name that is currently registered in the Danish CPR-registry.

*A biometric application can only be kept by the Embassy for a maximum of 30 days. If the missing documentation has not been submitted by then, the case will be deleted, and biometric measurements will need to be recaptured.

Temporary emergency passports

The Embassy, the Consulates in South Africa and the Danish Consulates in Swaziland, Namibia, Madagascar, Lesotho, Botswana and the Democratic Republic of Congo can issue temporary emergency passports, however the emergency passports are not recognised for entry into South Africa.

A - Apostille - Legalisation of certificates

Apostille

Both Denmark and South Africa accept the Apostille stamp. For further information about the apostille stamp and legalisation of documents for use abroad, please see under L - Legalisation.

B - Birth Certificates in Denmark and South Africa

Birth certificates

In South Africa it is very important to be in possession of a copy of your or your child's unabridged birth certificate (full version mentioning both parents) as this document can be requested by immigration authorities or in connection with visa applications.

Danish birth certificates

For a copy of your Danish birth certificate please contact the church where your birth was registered. If you do not have that information, please contact the Ministry of Ecclesiastical Affairs in Denmark. Make sure to include all the information you have about your birth.

Kirkeministeriet
Frederikholms Kanal 21
Postboks 2123
1015 Copenhagen
DENMARK

Tel: +45 33 92 33 90
Fax: +45 33 92 39 13
Email: km@km.dk

South African birth certificates.

For a copy of a South African birth certificate please contact Home Affairs at www.dha.gov.za

C - Citizenship - Danish Citizenship (Retention & Proof)

Danish Citizenship

Danish Citizenship - Choose your situation

There are several avenues for applying and retaining Danish citizenship. Please select the option below that suits your situation - all options are described in details according to their number.

  1. If you are a former Danish citizen, who has taken on a new citizenship and would like to apply to regain your Danish citizenship.
  2. As a general rule, Danish nationals born abroad lose their Danish nationality when reaching the age of 22. However, retention (if you are between 20 and 22) of Danish nationality may be granted provided certain conditions are fulfilled.
  3. As a general rule, Danish nationals born abroad lose their Danish nationality when reaching the age of 22. However, proof (if you are older than 22) of Danish nationality may be granted provided certain conditions are fulfilled.
  4. If you were born in Denmark between 1961-1979 to a Danish mother and a foreign father.
  5. Children born out of wedlock 1993 - 2014 to a Danish father and a mother of foreign nationality - Naturalisation.

For all questions regarding nationality, citizenship and retention please go to the website of: The Ministry of Immigration, Integration and Housing > Contact website or the State Administration.

1. Dual Citizenship - Reacquisition of Danish Nationality by Declaration

The Dual Citizen Act

On September 1, 2015, the bill amending the Danish Nationality Act came into force. The bill allows for full access to dual and multiple nationalities. Information about the new Act is available in > here (in Danish).

With the new rules, Danish citizens living in abroad can now acquire a foreign citizenship without losing their Danish citizenship. According to the Danish Ministry of Justice, you no longer need to notify the Danish authorities if you acquire a foreign citizenship.

Former Danish national wishing to reacquire Danish nationality
Danish citizens who lost their Danish nationality by acquiring a foreign citizenship can now reacquire their Danish nationality, provided they fulfil certain requirements. It is generally a requirement that your other country allows for full access to dual and multiple nationalities, in order for you not lose your other foreign citizenship by reacquiring your Danish nationality.

Former Danish nationals can apply for reacquisition of Danish nationality by sending a declaration and relevant documentation to the Danish State Administration (Statsforvaltningen). This procedure is available for a five-year period between September 1, 2015 and August 31, 2020.

The State Administration has informed that two basic conditions must be fulfilled to reacquire your Danish citizenship under the new rules:

1. You lost your Danish citizenship because you, or your parents while you were a minor, applied for and acquired the citizenship of another country, for example South Africa, Zimbabwe etc.

2. You have not been sentenced to imprisonment during the period from when you lost your Danish citizenship until you send the declaration to the State Administration.

Please note: If you were born outside of Denmark you lose your Danish citizenship at the age of 22 unless you apply to retain it. If you lost your Danish nationality due to this rule, you cannot reacquire Danish citizenship by declaration. Instead, you need to apply for proof of nationality. You can find more information about that in the sections below.

Children: Your child(ren) can acquire Danish nationality as part of your declaration while they are under 18 and remain unmarried. In order to use this opportunity, you must have legal custody over your child(ren) and the other parent must give his/her consent if he/she also has custody. For adopted children it is an additional requirement that the adoption is legal under Danish law.

For more information about children, please consult page 2 of the link to the website of the State Administration here (in Danish only).

Step by Step - How to Apply for Dual Citizenship - Reacquisition of Danish Nationality by Declaration

Step 1: Complete Application Form and Payment of Processing Fee

A completed application form and payment of the non-refundable processing fee of DKK 1100 is a requirement for an admissible application. The payment must be made directly to the State Administration by using the online payment portal (in Danish only). You can pay by using your Visa, MasterCard or American Express credit card.

Step 2: Collect Documents
Please see page 8 in the application form for the necessary documentation.

The State Administration’s standard processing time upon receipt of your declaration at the State Administration is approximately 11 weeks, provided no additional documentation is needed.

For a quick and efficient processing, you must collect all the required documents in the checklist before you submit your application. Failure to submit all the required documents may result in delays or rejection of your declaration.

Please note that it is your responsibility to consult the checklist in the declaration form before submitting your application. Neither the Embassy of Denmark in South Africa nor the Danish consulates can be held responsible for any problems you may incur as a result of missing documents.

Step 3: Submit the Application

You must send the declaration directly to the State Administration in Denmark at the following address:

Statsforvaltningen
Storetorv 10
DK-6200 Aabenraa
Denmark

Alternatively, you can submit your declaration through the Danish Embassy or one of our consulates in South Africa. Please note that if you choose to submit your declaration this way, there is an additional handling fee payable to the Danish Embassy or the consulate. The fee schedule can be found > here.

The handling fee covers the Embassy or Consulate’s involvement in the following steps:

  • Reception of application form and possible supporting documents. Embassy or consulate signature and date of reception on the application form. The Embassy and consulates are not responsible for checking contents.
  • Hand out of receipt.
  • Shipment to the State Administration.
  • Reception of the decision from the State Administration.
  • Hand out to client or shipment to client by courier/registered mail according to agreement and paid for by client.

If case processing is required, e.g. if documents are missing or the State Administration has additional questions to the client, an additional hourly fee shall be charged as stated in the fee schedule mentioned above.

If you have any questions
Please contact the State Administration directly.

Tel.: +45 72 56 70 00. The phone hours and email contact can be found here (local time). 

2. Danish National Born Abroad - The 22-Year Rule - Retention of Danish citizenship

As a general rule, Danish nationals born abroad lose their Danish nationality when reaching the age of 22. However, retention (if you are between 20 and 22) of Danish nationality may be granted provided certain conditions are fulfilled.

Retention of Danish citizenship
If you are between the ages of 20 and 22 you can apply to retain your Danish nationality. According to the Danish Ministry of Immigration, Integration and Housing (in Danish only), retention may be granted in the following cases:

1. If you have been a resident in Denmark before the age of 22: The Danish authorities generally consider a continuous stay of minimum 3 months as sufficient to meet this requirement. It is a requirement that you were registered in the Danish Civil Registration System (CPR) during your stay.

2. If you were visiting Denmark before the age of 22: The total of all visits, under circumstances indicating some association with Denmark, must add up to at least one year.

Even if you do not meet the two conditions mentioned above, you may still be granted retention of Danish nationality. The Nationality Division at the Ministry of Immigration, Integration and Housing assesses all applications individually. Among other things they will consider:

  • The total duration of your visits to Denmark (is it close to one year)
  • Do your visits indicate some association with Denmark; e.g. are they relatively recent or did they occur many years ago
  • How many times did you visit Denmark
  • Knowledge of the Danish language (the Embassy of Denmark in Pretoria or one of our consulates might be requested to conduct an interview with you in Danish)
  • Association to Denmark through contact with Danish relatives or through Danish associations in South Africa.

Your application must reach the Embassy of Denmark in Pretoria or the Ministry of Immigration, Integration and Housing no later than the day before you turn 22. If you apply after you turn 22, you must apply for proof of Danish nationality. You can read more about this in the sections below.

Step by step - How to apply

Step 1: Complete Application form and Payment of Processing Fee
A completed application form is a requirement for an admissible application.

The processing fee of DKK 1200 to the Ministry of Immigration, Integration and Housing must be paid using the registration number (registreringsnummer) and account number (kontonummer) listed here. The address of the bank is as follows:

Danske Bank, Statens betalinger
Girostrøget 1
0800 Høje Taastrup

Branch code: 0216,
Account number 4069205011.

IBAN: DK76 0216 4069 2050 11,
BIC/SWIFT: DABADKKK.

Please note that your CPR-number or full name must be included with the payment.

Please note that the above banking information was current on January 1st 2016. It is highly recommended that you verify this information directly with the authorities in Denmark, as changes may happen without the embassy being notified.

Step 2: Collect Documents
A document checklist can be found in section 5 of the application form. Please click here for an unofficial translation of the document checklist.

For a quick and efficient processing, you must collect all the required documents in the checklist before you submit your application. Failure to submit all the required documents may result in delays or rejection of your file.

Please note that it is your responsibility to ensure that all necessary documents are submitted. It is strongly recommended that you contact the Nationality Division at the Ministry of Immigration, Integration and Housing for any updates regarding the submission of correct documents. Failure to submit all the required documents may result in delays or rejection of your application.

Neither the Embassy of Denmark in South Africa nor the Danish consulates in South Africa are responsible for any problems you may incur as a result of insufficient documentation.

Step 3: Submit the Application
You must send the application and documents directly to the Ministry of Immigration, Integration and Housing in Denmark at the following address:

Udlændinge-, Integrations- og Boligministeriet
Slotsholmsgade 10
DK-1216 København K
Denmark

Alternatively, you can submit your application through the Danish Embassy or one of the Danish consulates. Please note that if you choose to submit your application this way, there is an additional handling fee payable to the Danish Embassy or the consulate. The fee schedule can be found > here.

The handling fee covers the Embassy or Consulate’s involvement in the following steps:

  • Reception of application form and possible supporting documents. Embassy or consulate signature and date of reception on the application form. Embassy and consulates are not responsible for checking contents.
  • Hand out of receipt.
  • Shipment to the Ministry of Immigration, Integration and Housing.
  • Reception of the decision from the Ministry of Immigration, Integration and Housing.
  • Hand out of the decision to client or shipment to client by courier/registered mail according to agreement and paid for separately by the client.

If additional case processing by the embassy or consulates is required, e.g. if documents are missing or the Ministry of Immigration, Integration and Housing has additional questions to the client, an additional hourly fee shall be charged as stated in the fee schedule mentioned above.

If you have questions
Please contact the Nationality Division at the Ministry of Immigration, Integration and Housing directly - http://uibm.dk/arbejdsomrader/statsborgerskab

Tel.: +45 72 26 87 00. The phone hours can be found here (local time).

Email: uibm@uibm.dk

3. Danish Nationals Born Abroad - The 22-Year Rule - Proof of Danish Citizenship

As a general rule, Danish nationals born abroad lose their Danish nationality when reaching the age of 22. However, proof (if you are older than 22) of Danish nationality may be granted provided certain conditions are fulfilled.

Proof of Danish Citizenship
If you are older than 22 you can apply for proof of Danish nationality. According to the Danish Ministry of Immigration, Integration and Housing (in Danish only), proof may be granted in the following cases:

1. If you have been a resident in Denmark before the age of 22: The Danish authorities generally consider a continuous stay of minimum 3 months as sufficient to meet this requirement. It is a requirement that you were registered in the Danish Civil Registration System (CPR) during your stay.

2. If you were visiting Denmark before the age of 22: The total of all visits, under circumstances indicating some association with Denmark, must add up to at least one year.

If you apply after reaching the age of 22, the Nationality Division at the Ministry of Immigration, Integration and Housing does not make an individual assessment of your application. Hence, if you do not fulfil one of the two conditions listed above, you will not be granted proof of Danish nationality.

Step by step - How to apply

Step 1: Complete Application form and Payment of Processing Fee
A completed application form is a requirement for an admissible application.

The processing fee of DKK 1200 to the Ministry of Immigration, Integration and Housing must be paid using the registration number (registreringsnummer) and account number (kontonummer) listed here.

The address of the bank is as follows:

Danske Bank, Statens betalinger
Girostrøget 1
0800 Høje Taastrup

Branch code: 0216,

Account number 4069205011.

IBAN: DK76 0216 4069 2050 11,

BIC/SWIFT: DABADKKK.

Please note that your CPR-number or full name must be included with the payment.

Please note that the above banking information was current on January 1st 2016. It is highly recommended that you verify this information directly with the authorities in Denmark, as changes may happen without the embassy being notified.

Step 2: Collect Documents

A document checklist can be found in section 5 of the application form. Please click here for an unofficial translation of the document checklist.

For a quick and efficient processing, you must collect all the required documents in the checklist before you submit your application. Failure to submit all the required documents may result in delays or rejection of your file.

Please note that it is your responsibility to ensure that all necessary documents are submitted. It is strongly recommended that you contact the Nationality Division at the Ministry of Immigration, Integration and Housing for any updates regarding the submission of correct documents. Failure to submit all the required documents may result in delays or rejection of your application.

Neither the Embassy of Denmark in South Africa nor the Danish consulates are responsible for any problems you may incur as a result of insufficient documentation.

Step 3: Submit the Application

You can send the application and documents directly to the Ministry of Immigration, Integration and Housing in Denmark at the following address:

Udlændinge-, Integrations- og Boligministeriet
Slotsholmsgade 10
DK-1216 København K
Denmark

Alternatively, you can submit your application through the Danish Embassy or one of the Danish consulates in South Africa. Please note that if you choose to submit your application this way, there is an additional handling fee payable to the Danish Embassy or the consulate. The fee schedule can be found > here.

The handling fee covers the Embassy or Consulate’s involvement in the following steps:

  • Reception of application form and possible supporting documents. Embassy or consulate signature and date of reception on the application form. Embassy and consulates are not responsible for checking contents.
  • Hand out of receipt.
  • Shipment to the Ministry of Immigration, Integration and Housing.
  • Reception of the decision from the Ministry of Immigration, Integration and Housing.
  • Hand out of the decision to client or shipment to client by courier/registered mail according to agreement and paid for separately by the client.

If additional case processing by the embassy or consulates is required, e.g. if documents are missing or the Ministry of Immigration, Integration and Housing has additional questions to the client, an additional hourly fee (2000 ZAR in 2016) shall be charged as stated in the fee schedule mentioned above.

If you have questions
Please contact the Nationality Division at the Ministry of Immigration, Integration and Housing directly - http://uibm.dk/arbejdsomrader/statsborgerskab

Tel.: +45 72 26 87 00. The phone hours can be found here (local time).

Email: uibm@uibm.dk

4. The Princess Rule - Born in wedlock between 1961-1979 to a Danish mother and a foreign father

Children born in wedlock to a Danish mother and a father of foreign nationality during the period of January 1, 1961 to December 31, 1978 did not obtain Danish nationality by birth. As an alternative, Danish mothers were offered to make a declaration by which their child obtained Danish nationality, cf. s. 2(2) of Act No. 117 of March 29, 1978. Children born during this period whose mother did not make a declaration to this effect may apply for Danish nationality by naturalization according to the “Princess Rule”.

Applying under the Princess Rule, does not require residence in Denmark at the time of applying. However, it is a condition that you have been staying in Denmark under circumstances indicating some association with the country. According to the Danish Ministry of Immigration, Integration and Housing (in Danish only), this implies three months of residence, registered in the Danish Civil Registration System (CPR), or stays accumulating to at least one year in total before the age of 22.

Under the Princess Rule, you are also exempt from passing the Danish citizenship test, including the language test. However, for a successful application, you must be able to take part in an ordinary conversation in Danish with a Danish speaking national from either the Embassy of Denmark in Ottawa or one of our consulates.

In addition, it is a condition that the other requirements for obtaining Danish nationality by naturalization are fulfilled. If you have been sentenced to imprisonment longer than 18 months, you cannot acquire Danish nationality by naturalization. If you have been convicted of other offences, you cannot be naturalized until after a certain period of time has passed. Finally, you may not have a debt to the Danish authorities.

Step by step - How to apply

Step 1: Complete Application Form and Payment of Processing Fee

A completed application form and payment of the non-refundable processing fee of DKK 1200 is a requirement for an admissible application. 

The Embassy’s fee schedule can be found > here.

Step 2: Collect Documents
A document checklist can be found in “bilag 2” of the application form.

In addition to the document checklist in bilag 2, you must enclose the following documents with your application:

  • Your birth certificate, which must include your mother’s name.
  • Your mother’s birth certificate
  • Your parents’ marriage certificate
  • A declaration from your mother stating whether she ever applied for or acquired a foreign nationality by application. The declaration should read as follows: "I, the undersigned, solemnly declare that I have never applied for nor acquired a foreign nationality". If your mother passed away, you need to enclose the death certificate.
  • If you have been studying or working in Denmark: copies of certificates etc.

Please note that it is your responsibility to ensure that all necessary documents are submitted. It is strongly recommended that you contact the Nationality Division at the Ministry of Immigration, Integration and Housing for any updates regarding the submission of correct documents. Failure to submit all the required documents may result in delays or rejection of your application.

Neither the Embassy of Denmark in South Africa nor the Danish consulates can be held responsible for any problems you may incur as a result of missing documents.

Step 3: Submit the Application
You can send the application and documents directly to the Ministry of Immigration, Integration and Housing at the following address:

Udlændinge-, Integrations- og Boligministeriet
Slotsholmsgade 10
DK-1216 København K
Denmark

You can also submit your application through one of the Danish Embassy. Please note that if you choose to do so, there is an additional handling fee payable to the consulate. The Embassy's fee schedule can be found > here.

The handling fee covers the Consulate’s involvement in the following steps:

  • Reception of application form and possible supporting documents. Consulate signature and date of reception on the application form. Consulates are not responsible for checking contents.
  • Hand out of receipt.
  • Shipment to the Danish Embassy in Pretoria.
  • Reception of the decision from the Ministry of Immigration, Integration and Housing via the Danish Embassy in Pretoria.
  • Hand out to client or shipment to client by courier/registered mail according to agreement and paid for by client.

If case processing by the embassy or consulate is required, e.g. if documents are missing or the Ministry of Immigration, Integration and Housing has additional questions to the client, an additional hourly fee shall be charged as stated in the fee schedule mentioned above.

If you have questions

Please contact the Nationality Division at the Ministry of Immigration, Integration and Housing directly.

Tel.: +45 72 26 87 00. The phone hours can be found here (local time).

Email: uibm@uibm.dk

5. Children born out of wedlock 1993 - 2014 to a Danish father and a mother of foreign nationality - Naturalisation

Children born abroad out of wedlock to a Danish father and a mother of foreign nationality between October 11, 1993 and June 30, 2014 (both days included) did not obtain Danish nationality by birth. As an alternative, children born under these circumstances are able to apply for Danish nationality by naturalization without meeting the general requirements. It is a condition that the father was a Danish citizen at the time of the child’s birth. Read about it at the Ministry of Integration > Children born out of wedlock 1993-2014.

If the parents married before the child turned 18 and if the child was unmarried, the child will automatically obtain Danish nationality from the date of the marriage. However, please note that children born abroad must apply for retention of their Danish citizenship before the age of 22. For further information, please visit our website here.

If a child is born abroad out of wedlock to a Danish father and a mother of foreign nationality before October 11, 1993, and if the parents remained unmarried, the child cannot obtain Danish nationality without meeting the general requirements. Children born on or after July 1, 2014 automatically obtain Danish nationality by birth if the father or mother is Danish – regardless of whether the parents are married or not.

When you apply for Danish nationality by naturalization without meeting the general requirements, it is not a requirement that you reside in Denmark at the time of the application. Nor is it a requirement that you pass the Danish citizenship test, including the language test.

Step by step - How to apply

Step 1: Complete Application form and Payment of Fee

A completed application form and payment of the non-refundable processing fee of DKK 1200 is a requirement for an admissible application. Children born abroad out of wedlock to a Danish father and a mother of foreign nationality only need to complete sections 1-6 and 13 in the application form. The fee of DKK 1200 is only for applicants aged 18 or older. If the applicant is under 18, there is no fee for the application.

Step 2: Collect Documents
A document checklist can be found on page 2 in the application form. You can find an unofficial translation of the checklist here.

Please note that it is your responsibility to ensure that all necessary documents are submitted. It is strongly recommended that you contact the Nationality Division at the Ministry of Immigration, Integration and Housing for any updates regarding the submission of correct documents. Failure to submit all the required documents may result in delays or rejection of your application.

Neither the Embassy of Denmark in South Africa nor our consulates can be held responsible for any problems you may have as a result of missing documents.

Step 3: Submit the Application 
You can submit the application and documents directly to the Ministry of Immigration, Integration and Housing at the following address:

Udlændinge-, Integrations- og Boligministeriet
Slotsholmsgade 10
DK-1216 København K
Denmark

You can also submit your application through one of the Danish consulates in South Africa. Please note that if you choose to do so, there is an additional handling fee payable to the consulate. The Embassy’s fee schedule can be found here. If case processing is required, e.g. if documents are missing or the Ministry of Immigration, Integration and Housing has additional questions to the client, an additional hourly fee (2000 ZAR in 2016) shall be charged as stated in the fee schedule mentioned above.

If you have any questions
Please contact the Nationality Division at the Ministry of Immigration, Integration and Housing directly.

Tel.: +45 72 26 87 00. The phone hours can be found here (local time).

Email: uibm@uibm.dk

C - Consulates - Danish consulates in Southern Africa

Consulates

Denmark has consulates in Cape Town, Durban, Lesotho, Swaziland, Namibia, Botswana, DR Congo, Angola and Madagaskar. You can find their contact details here > Consulate's contact details

The consulates in the Southern African countries have websites for information about visa, trade assistance, passports etc. The website for each country is www.LAND.um.dk - for instance www.lesotho.um.dk or www.botswana.um.dk

C - Criminal record - Certificates of personal criminal records

Criminal records from Denmark

If you wish to obtain a copy of your criminal record in Denmark you should fax or e-mail the Danish Police, Criminal Register (address below). You can also apply via www.politi.dk with your Danish Digital ID (NemID).

Rigspolitiet
Center for Almen Jura
Kriminalregistret
Polititorvet 14
1780 København V
Danmark
Telefon: +45 35 21 62 22 (obs - you cannot apply by phone)
Fax: +45 31 21 02 20
E-mail: adm-kriminalregister@politi.dk eller khr-kr@politi.dk

In order for the Danish Police to issue a copy of your criminal record you must complete an application form (Danish only). You also need to send a copy of your passport and information about your last address in Denmark. You should also indicate whether the information about your criminal record should be in Danish or English and the address it should be sent to.

For more information (in Danish) about criminal records > https://www.politi.dk/da/borgerservice/straffeattest/

C - Customs - What can you bring into South Africa and Denmark

Customs

South Africa

For customs information regarding what you may bring into South Africa, please see the information guide below form the South African Revenue Service - SARS. Link to customs guide > Customs guide from SARS

For further information about customs please visit the visitor's guide to South Africa here: http://www.southafrica.info/travel/advice/redtape.htm or consult your nearest South African Embassy or the SARS website www.sars.co.za.

Denmark

There are rules on how many cigarettes and how much alcohol you are allowed to import into Denmark without paying customs and excise duties. Please consult the following website for further information: http://www.skat.dk/skat.aspx?oId=2083356&vId=0


 

D - Danish - Language training

Danish language training

Danish language training is offered by various teachers in South Africa. The teachers known by the Embassy is:

Ms. Kate Pape

Offers private tuition for adults.

Tel: 011 788 2340

Mob: 083 266 0381

Danish Society - South Africa

Offers Danish playgroups and Danish lessons for children.

info@danish.co.za

www.danish.co.za

D - Driver's License - Denmark and South Africa

Driver's License

Danish driving licences may only be issued to persons who have habitual residence in Denmark. Habitual residence means the country where the person stays at least 185 days in one calendar year. This restriction does not apply in relation to international driving licences.

Persons registered in the CPR-register with an address in Denmark are considered to have habitual residence in Denmark.

Holders of a Danish driving licence who stay abroad temporarily and who have habitual residence in Denmark may submit an application for a duplicate driving licence and renewal of driving licence through the Danish Diplomatic or Consular Missions abroad.

As per 1 January 2017 persons who have obtained a Danish driving licence and who do not have habitual residence in Denmark are referred to the police authorities in their country of residence in order to apply for a duplicate driving licence and renewal of a driving licence.

In many countries this can be done on the basis of a declaration from the Danish police authorities confirming the holder's driving rights. This declaration can be obtained by sending a written application to:

The National Commissioner of Police ("Rigspolitiet")
Administrationsafdelingen, Pas og Kørekort
Polititorvet 14
DK-1780 København V
Denmark

E-mail: pol-paskorekort@politi.dk

Conversion from Danish license to South African license:

Kindly note, that if you have obtained permanent residence in South Africa, you must convert your license within 5 years of obtaining permanent residence. More information can be found in the attached brochure downloadable here.

Translation of Driver's license

The Embassy does not provide translations of your driver's license. We recommend that you apply for an International Driver's license in Denmark or get assistance from an authorised translator. Alternatively you may contact the Danish Police to request a so-called confirmation of drivers' license.

D - Dual Nationality and Citizenship

Acceptance of Dual Citizenship

On September 1, 2015, the bill amending the Danish Nationality Act came into force. The bill allows for full access to dual and multiple nationalities. Information about the new Act is available in > here (in Danish).

With the new rules, Danish citizens living in abroad can now acquire a foreign citizenship without losing their Danish citizenship. According to the Danish Ministry of Justice, you no longer need to notify the Danish authorities if you acquire a foreign citizenship.

In view of the above, the Embassy does not issue individual letters stating that Denmark has no objection to an individual also acquiring South African citizenship. However, we do make the following letter available to assist Danes who need to comply with certain Home Affairs requirements.

Download: Letter from the Embassy on Dual Citizenship

For further information about Danish citizenship, please consult our section "C - Citizenship - Danish Citizenship (Retention & Proof)" on these pages.

E- Emergency - How can the Embassy assist in an emergency?

Emergency

For information about how the Embassy can help you in an emergency such as illness, accidents, imprisonment or natural disasters, please read our dedicated webpage regarding emergency plans and services > In case of emergency

I - Inheritance - Administration of estates abroad

Inheritance

According to current Danish rules, the estate of a deceased Danish person shall be administered in the country in which the deceased was a resident at the time of death. Consequently, a Danish probate court has only jurisdiction to administer the estate of a deceased person provided the deceased was a resident in Denmark.

According to the Danish Ministry of Justice, a person is a resident of the country in which the person concerned or the household of the person concerned has their permanent home, where their possessions are normally situated, and where the person resides except for when the person concerned resides temporarily elsewhere for special reasons (for example due to leisure, study or business travel, illness, or the serving of a prison sentence).

For more information please visit this website > Ministry of Foreign Affairs - Citizen Service

L - Legalisation - Stamps and signatures on documents

Legalisation

Legalisation is a confirmation that the signature on a document is genuine. The actual legalisation process consists of a stamp (Apostille) and a signature. Legalisation does not have anything to do with the contents of a document.

If you need to have Danish documents legalised you must contact the Ministry of Foreign Affairs in Copenhagen. See link here > http://um.dk/en/travel-and-residence/legalisation/.

If you need to have a South African document legalised you must contact the South African authorities. See link here > http://www.dfa.gov.za/consular/legalisation.htm.

Please note that the Embassy of Denmark cannot legalise documents.

M - Marital Status - Letter of No Impediment

Marital Status or Letter of No impediment

A "Certificate of Marital status" or "Letter of No Impediment" must be obtained from the municipality where you resided most recently in Denmark (can be issued in English) and can subsequently be legalised by the Danish Ministry of Foreign Affairs if necessary.

M - Marriage - Information about marriage procedures

Marriage

Marriage in Denmark and abroad

For information about marriage in Denmark and abroad, please see this link to the Danish authorities > Marriage or go to www.borger.dk for further information and online self-service.

Marriage in South Africa

According to the information obtained by The Embassy the following documents should be presented to the South African authorities if a Danish Citizen wishes to get married in South Africa to a South African citizen or if two Danish citizens wish to get married:

1. Passport and ID. The Danish partner must present a passport while the South African partner must present ID and in certain circumstances passport. Furthermore you must present a valid residence permit or a tourist visa valid on the wedding day.

2. Proof from both partners that they are not married, i.e. proof from the respective Home Affairs that the person is registered as ‘unmarried’ in the national register.

3. Copy of prenuptial agreement and registration certificate must be presented if the marriage is out of community of property. Marriage in South Africa is automatically registered as being in community of property if otherwise not stated before the ceremony.

4. If applicable, birth certificate. Home Affairs does not require a birth certificate but the Embassy recommends that you have a certified copy as different priests in South Africa have different requirements.

5. If applicable, divorce decree. In cases where there is an obligation to child support or alimony towards the previous spouse this must be presented.

6. If applicable, death certificate from the previous spouse which must be certified by the National Board of Health (Sundhedsstyrelsen)

7. If applicable, written consent from both parents if one or both of the parties are under age. Only exceptions are cases where one of the parents has the sole custody of the under aged after the divorce.

The documents mentioned in point 2 to 6 must be translated into English by a state authorized translator if they are issued in Danish.

Subsequently all the documents (both the Danish and the translations) must be legalized either at the Ministry of Foreign Affairs in Copenhagen, at the Embassy or by a lawyer.
To ease the required procedure it is recommended to contact the relevant Home Affairs office, found in all major cities, to schedule the day of marriage. Hereafter you will be asked to produce the relevant documents for the ceremony.

In case one part is a South African citizen the South African Home Affairs should be contacted beforehand with a request to finalize the ID document (see point 1) in order to avoid any delays.

When two Danish citizens are getting married in South Africa the woman has to state whether she wants to keep her own surname or wishes to take the surname of her spouse. Furthermore there must be at least 2 witnesses present.
After getting married in South Africa an “abridged marriage certificate” is issued. This has to be submitted to Home Affairs, so that they may issue an “unabridged marriage certificate” to use for registration of the marriage outside of South Africa.

Please note that it can take approximately 6 months at the moment to obtain the 'unabridged marriage certificate'.

N - Name change - How to change your name in passport etc.

Name change in Danish passports etc.

If you are a Danish citizen who resides temporarily in South Africa and would like to change your name due to marriage, divorce etc. you must contact the local municipal authorities in Denmark where you last resides or still resides.

If you stay permanently in South Africa you must change your name through the South African authorities - even if you are a Danish citizen - before it can be changed in your passport and Danish CPR register. You can read more about name change here > https://ast.dk/born-familie/navne/sporgsmal-svar (in Danish)

N - NemID - digital signature to Denmark

N - NemID

It is now possible for Danish nationals living abroad and holders of Danish refugee passports to receive an access code for a NemID (digital signature) from the Embassy in Pretoria or at one of our consulates.

How to order your NEMID?
You can order an access code from the NEMID's website. You will need to provide your name and CPR number. You will then be asked to choose at which Embassy or consulate you would like to pick up your PIN.

When you pick up your NEMID, please bring:
1. Your valid passport
2. The processing fee. Please see our fee list.

P - Pets - Bringing pets into South Africa and Denmark

Travelling with Pets

Are you travelling with your pet animal. Read the Danish Veterinary Authorities guideline here before you start your journey > Veterinary Authorities

For information about traveling with pets to Denmark from South Africa (or other countries), please find the relevant import regulation here > Traveliing to Denmark.

For information about travelling with pets to South Africa, please find the relevant information here > South African Veterinary Authorities

Q - Halfdan Rasmussen

Q

"Q er et bogstav i alfabetet. Man bruger det sjældent, men her kan du se det!"

Af Halfdan Rasmussen

"Q is a letter in the alphabet. One rarely uses it, but here you can see it"

By Halfdan Rasmussen, Danish poet and author of children's books.

S - Study - Study and residence in Denmark

Study in Denmark

The Danish autohrities have developed a website with full information about studying and living in Denmark > www.studyindenmark.dk

T - Translator - Danish-English translator services

Translators in South Africa - Danish/English

If you require translation or interpreting services you can find further information on the website of the South African Translator' Institute > SATI Website.

If you need a sworn translation it is important that you request this from a translator who is authorised to do so by the South African Courts.

V - VAT Refund - How to claim VAT refund

V - VAT Refund

Detailed rules regarding the refund of VAT on goods, which are taken as luggage and which are purchased by persons residing outside the EU are set out in the Ministry of Taxation Executive Order on tax-free sales to travellers residing outside the EU (sections 33-36) (“Momsbekendtgørelsen”).

A condition for a VAT refund is in general that a certified customs check is conducted of travellers leaving EU territory in order to verify that the goods are exported.

In exceptional situations, where it has not been possible to check that the goods have been exported out of the EU in the prescribed manner, alternative documentation can be accepted by the Danish customs authorities for goods purchased in Denmark. Such alternative documentation comprises an import certificate issued by the customs authorities in the purchaser’s country of residence.

Certificate issued by Danish Diplomatic representation

If the customs authorities in the host country have not wanted to issue an import certificate, a declaration or stamp from a Danish Diplomatic representation to the effect that the goods have arrived in the country concerned will also be accepted by the Danish customs authorities.

It is a precondition for issuing the declaration that the Diplomatic representation:

1: Is presented with the sales invoice or export documents completed by the Danish vendor.

2: Is able to establish by having the goods presented at the Diplomatic representation or in some other acceptable manner, that the goods have in fact been imported to the country of residence.  A fee for completing the certificate will be charged in accordance with current rules (see our fee list).

You can also read the leaflet from the Danish Tax Authorities on VAT refund here > SKAT leaflet

V - Voting - Danish election voting in South Africa

Voting

Information about elections in Denmark can be found in the news sections on this website. Likewise, the Embassy will publish information about voting procedures and deadlines for voting on the Embassy website.

Any voter who is registered in the Civil Registration System (CPR) as being permanent resident in a municipality/region in Denmark may vote in advance at any Danish diplomatic or consular Mission, or with a vote receiver appointed by the Ministry of Economic Affairs and the Interior. The law does not contain any last deadline for voting in advance with a vote receiver abroad. A vote in advance must, however, be cast in sufficient time for it to be forwarded to the municipality in question and be delivered at the polling station in question, prior to the start of voting on election day.

For full information about voting abroad, please read here > Borger.dk

It is possible to vote at the Danish Embassy in Pretoria, or at any of our Honorary Consulates in Cape Town, Durban, Mbabane, Maseru, Gaborone, Windhoek, Antananarivo and Lubumbashi. Please see their contact details under "C - Consulates" in on this page.

W - Work - Work and residence in Denmark

Work in Denmark

The Danish autohrities have developed a website with full information about working and living in Denmark > www.workindenmark.dk
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All step-by-step guidelines for help and self-help are found in the sections below. The Consular department is open for walk ins on Mondays, Tuesdays and Thursdays 9-11. Alternatively we recommend that you book an appointment within the Embassy opening hours before you arrive, in order for us to ensure we will be able to assist.
Embassy of Denmark

iParioli Office Park, Block B2
1166 Park Street
Hatfield 0083
Pretoria 

Phone +27 (0) 12 430 9340

pryamb@um.dk

Disclaimer

Information from other authorities and advice and guidance is provided on the homepages of the Ministry of Foreign Affairs including the Embassy of Denmark in South Africa.

 

However, the Ministry of Foreign of Affairs cannot be held responsible for possible problems regardless of the information on the homepages.

 

You are always recommended to cross check information with relevant local authorities and service providers.