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Consular Officer Position

- at the Danish Embassy in South Africa

Are you our new colleague in the consular team?

The Embassy’s visa and consular team consists of three full time staff. We process and issue 3000-4000 Schengen visas per year, process 250 Danish passport applications, assist with 35 adoptions and attend to more than 10000 emails and phone calls.

We are responsible for crisis and contingency planning. We update the Ministry of Foreign Affairs’ travel advice and we assist Danes in need 24/7 following accidents, imprisonment etc. We advise and assist our Honorary Consuls in Southern Africa and finally we attend to numerous requests from Danish state authorities in relation to regulation on citizenship, marriage, immigration, administration of estates and financial assistance.


  • Act professionally in a friendly and firm manner;
  • Process administrative tasks in an efficient way and deal with case-loads that are high at times;
  • Provide clear and user-friendly citizen service information in accordance with Danish and South African law and public administration practises;
  • Deal with citizen enquiry accurately and efficiently;
  • Work in a multi-cultural environment;


We are looking a consular officer who can be caseworker on Schengen visas and Danish passport applications, handle enquiries from Danish authorities and provide service and assistance to Danish citizens in need. The contract will be limited to one year from the outset. Your main tasks will be:

  • Case processing of Schengen visas and expediting Residence & Work Applications. You will be trained to be first case officer and approver of visas.
  • Handling of passport applications and other document enquiries.
  • Handling of certificates for Danish pensioners living in South Africa.
  • Assist with service to Danes in need and handling of consular cases.
  • Updating contingency plans and our crisis management system.
  • Other consular tasks as needed.

You will of course have the opportunity to learn the regulations and procedures from your colleagues, the Team Leader and if possible attend seminars and training i Copenhagen.


  • EU citizenship as approval of Schengen visas requires you to have EU, Swiss or Norwegian citizenship (Essential requirement).
  • Applicants must hold a valid residence and working permit (Essential requirement).
  • A relevant educational background for instance a Bachelor or Master’s degree in public administration, political science or similar or a relevant Bachelor’s or Master’s degree related to the components of the job description
  • Ability to read and understand Nordic languages an advantage. Excellent writing ability and verbal communication skills in English is essential.
  • A minimum of 3 years ofwork experience, preferably from public administration, business administration or similar
  • Experience with consular cases and/or visa-applications an advantage.
  • Applicants must have the ability to maintain confidentiality, demonstrate good judgement and be able to work independently.
  • Strong administrative competences and ability to quickly read and understand guidelines and procedures and apply these in casework.
  • Applicants must be able to work as part of a team and have strong problem-solving skills.
  • Strong computer literacy with competence in Microsoft Office packages
  • The applicant must have a clean criminal record. Security clearance from Danish Police authorities will have to be obtained.


We can offer a package of approx. 300.000-360.000 ZAR p.a. plus benefits (pension, health insurance and UIF). You will be employed on a local contract with salary and working conditions regulated according to the Embassy’s “Local Salary Policy” and based on your experience and qualifications. We have a 37 hour working week, a friendly and informal working environment which provides opportunities to develop your competencies in an international environment. We offer a one year contract.


Please include a motivational letter and your CV as part of the application. Deadline for applications is 8 January 2019. Starting date: as soon as possible.


You are welcome to contact Deputy Head of Mission on for further information about the position.


The Royal Danish Embassy in Pretoria handles bilateral relations between Denmark and South Africa. The Embassy also covers 8 other countries in the region. The Embassy employs more than 20 staff members, is headed by Ambassador Tobias Elling Rehfeld and comprises - apart from the Consular team - of an Admin/Finance team, a Strategic Sector Cooperation team, a Political Team and a Trade Team. For more information, please visit

Apply via or e-mail to

Embassy of Denmark

iParioli Office Park, Block B2
1166 Park Street
Hatfield 0083

Phone +27 (0) 12 430 9340